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Legal Registries Modernization: Phase 1
Email Searches and Submissions
The Legal Registries Division has embarked on a process of modernization to enable electronic registration in all Registries. The modernization is progressing in phases and will facilitate and expedite the searching, filing and registration functions particularly of the Land Titles Office (LTO) and Corporate Registries (CR).
We have prepared a Corporate Registries Submissions Guide and a Land Titles Submissions Guide which contain important guidelines and information on how you may (and in some cases must) submit documents to Legal Registries.
The first phase commenced September 1, 2008, and permits searches, filings and registrations to be submitted in Adobe® PDF (Portable Document Format) via e-mail.
Submissions via email must adhere to specifications detailed below, and can be sent to the following email addresses:
IMPORTANT
Because of restrictions on the size of incoming mail messages, please make sure you copy (CC) your message to both
of the email addresses listed, to help insure delivery. ADDRESSES ARE CASE-SENSITIVE.
Land Title Search Requests
LTOSearches@gov.nu.ca;
ltosearches@nulegalregistries.ca
Land Title Filings and Registrations
LTORegistration@gov.nu.ca;
ltoegistration@nulegalregistries.ca
Corporate Search Requests
CorporateSearches@gov.nu.ca;
corporatesearches@nulegalregistries.ca
Corporate Filings
CorporateRegistrations@gov.nu.ca;
corporateregistrations@nulegalregistries.ca
There are no changes in fees associated with the provision of this email services.
Corporate Registries Forms
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Corporate Registries forms, instructions, and a fee schedule are available here. |
Land Titles Forms
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Land Titles forms, instructions, and a fee schedule are available here. |
Standard Mortgage Terms
The following financial institutions have filed (or are in the process of filing) Standard Mortgage Terms documents with us. These enable us to process mortgages quickly.
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Bank of Montreal
Not yet available. |
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Royal Bank of Canada
Not yet available. |
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CIBC
Not yet available. |
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TD Canada Trust
Not yet available. |
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Scotiabank
Not yet available. |
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Nunavut Housing Corporation
Not yet available. |
Email Search Request Format
When submitting a search request, you must include the following information:
- Name of individual and corporation requesting search;
- Address and contact telephone number of person making request;
- Particulars of the search requested;
- Authorization to charge a credit card already on file with Legal Registries, or contact telephone number for staff to obtain required card information.
Email Submission Format
When submitting documents for filing/registration, you must include the following information:
- Name of individual and corporation requesting search;
- Address and contact telephone number of person making request;
- Clear instructions regarding the attached documents, if required;
- All supporting documentation must be Adobe® PDF files (Portable Document Format) and clearly show all signatures where they are required;
- Contain a statement that the person submitting the documentation is the solicitor, attorney, or agent authorized by the party or parties to submit on their behalf or the party himself or herself;
- Contain a statement by the person submitting that all signatures on the submitted PDF documents are original signatures on the scanned documents.
- Authorization to charge a credit card already on file with Legal Registries, or contact telephone number for staff to obtain required card information;
- PDF scanning resolution should be 300 dpi and the total size of the email message should not exceed 2 megabytes (MB). Should your message exceed this size, please break it into multiple messages indicating “- Part x” at the end of the subject line.
These email requirements provide the following essential information:
- Authentication of originator
- Authentication of documentation and execution
- Authorization for payment of prescribed fees
Legal Registries Modernization: Phase 2
Land Titles Internet Application
Phase 2 of Legal Registries modernization will see the Land Titles Office introduce online registration in Spring 2011. The new system,
called POLAR (PArcelized Online Land Registration), will allow registered users to submit documents for registration/filing from
their desktop via the Internet.
POLAR will not require any specific hardware or software other than a modern version of a common browser (Internet Explorer 7.0 or above, Firefox 3.6 or above)
There will be no additional fees for using POLAR. Training will not be required because
the system offers an intuitive interface and design. Solicitors in good standing with the Law Society of Nunavut, and selected partners, will require a
User ID and password to access POLAR. To obtain these credentials, as a Solicitor, please instruct the Law Society of Nunavut to forward
a Certificate of Good Standing to the Land Titles Office.
Legal Registries Modernization: Phase 3
Corporate Registries Internet Application
Phase 3 of Legal Registries Modernization will introduce an internet application named BEAR (Business Enquiry And Reporting) for Corporate Registries. This system will allow registered users (solicitors and corporate officers) to
perform new registrations and filings, and allow the general public to perform fee-based corporate searches.
BEAR is expected to come online in late 2011.
POLAR is an Official Mark of the Government of Nunavut.
For more information contact:
Tel: 867-975-6590
Fax: 867-975-6594
Legal Registries Division
Department of Justice
Government of Nunavut
P.O. Box 1000, Station 570
Iqaluit, NU X0A 0H0
General Enquiries
Legal.Registries@gov.nu.ca
Land Title Search Requests
LTOSearches@gov.nu.ca
Land Title Filings and Registrations
LTORegistration@gov.nu.ca
Corporate Search Requests
CorporateSearches@gov.nu.ca
Corporate Filings
CorporateRegistrations@gov.nu.ca
Securities
Securities@gov.nu.ca
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